Note that fee schedule and other details are noted here

Example agreement excerpt below for Tall Tree Cottage-----Revised 4/2009

I / We further agree:

1. The undersigned are renting Tall Tree Cottage @ 585 Tall Tree Rd., Blue Eye MO for vacation or recreation purposes,
2. Are responsible for full payment for the entire rental period: minimally a $150 Deposit being due with the return of this Agreement, and the Balance of the rent being due 30 days prior to occupancy (if not all paid in advance). Payments must be made by Accepted Credit Card or check. We require checks to clear before securing your date on the calendar (checks must be received 45 days prior to arrival).
3. Reservation will not be confirmed until the Rental Agreement has been returned and the Deposit cleared. Email receipt will be sent to address on file within 24 hours of charges.
4. Failure to make / secure payments when due will result in default of this Agreement & forfeiture of any security deposits.
5. Cancellation Policy – Non negotiable: Full refund, less $150 handling fee upon 30 days notice for most nightly rentals. Reservations for all Major Holidays (including Labor Day, 4 th of July, Memorial Day, Thanksgiving & Christmas), Monthly, and stays of 7 nights or longer require 45 days notice, less $150 handling fee. *** If cancellation occurs within 30 or 45-day cancellation period, whichever applies, the entire funds paid to date of cancellation request are earned and non-refundable. Patterson Properties, LLC recommends travel insurance from several reputable trip cancellation / interruption insurers to assist with alleviating this type of unforeseen risk. I / we have reviewed the vacation rental website link for details on trip cancellation/ interruption insurance options – www.BransonLakeHomeVacationRentals.com (“TripInsurancePackage” link). –Policy Rev. 4/09
6. Weather / Acts of God : Additionally, Patterson Properties, LLC will not refund monies paid in advance due to cancellation or interruption of trip for inclement weather, conditions of lake, or other circumstances beyond our control.
7. If I (We) do not personally inspect the premises prior to signing this Agreement, I (We) agree to accept the rental property upon arrival, provided it meets the basic description as listed on the Rental Websites (www.BransonLakeHomeVacationRentals.com) . In Addition, I (we) agree that we will not be entitled to a refund of rent money, nor relocation to another property, and will have no claim or recourse against the Owner, Property Management, etc.
8. Entry to this property is “keyless” and as such requires the use of a special 4 digit code that will be given to you via phone call and / or email notification about 24 hours prior to arrival. Patterson Properties, LLC will not disclose this code any earlier, for security reasons.
9. I (We), our guests and visitors, agree to not smoke in the Cottage. If we elect to smoke outside, we will not leave any traces of smoking. Any violation of the smoking policy will incur a $50.00 charge and if additional cleaning is necessary to remove smoke odors from the house and/or linens, any additional costs will be subtracted from our security deposit or charged accordingly.
10. That there will be no large parties or other loud noises in the home or on the premise. That all tenants listed previously will maintain the premises in good order and appearance and conduct themselves in a manner inoffensive to any neighbors.
11. That any drug use on the property, or any disturbance, annoyance, endangerment, or inconvenience of the neighbors; or use of the premises for any immoral or unlawful purposes, or violation of any law or ordinance or nuisance on or about the premises will constitute a breech, and Patterson Properties, LLC may immediately terminate our occupancy and this rental agreement.
12. Owner or Owner’s Agent may enter the premises immediately in the event of an emergency, in order to perform necessary repairs and/or maintenance; and with 24 hours notice for normal maintenance.
13. Occupancy (including small children, infants and overnight visitors) is not to exceed 8 persons without prior permission from the Owner, Managers or their Agents, in writing or by email. If more than the maximum number is found to be occupying the leased property, I (we) agree that a charge of $100.00 per additional person above the maximum number allowed will be made to my (our) credit card on file. Additionally, at the discretion of the Owner, this Agreement may be immediately terminated and without refund.
14. Occupancy of RV campers and /or tents on the premises is forbidden, unless it is by the original 8 or less tenants.
15. Pets are not allowed on the property or premises and as such if it is determined that pets have been staying on property, additional cleaning fees may be assessed accordingly and taken from the security deposit or in addition to as required .
16. I (we) shall be responsible for all damage, breakage and /or loss to the premises, except normal wear and tear and unavoidable casualties (deemed by Managers of Property), which may result from Occupancy. I (we) agree that all household contents, etc., & other equipment and fixtures will be in the same condition as at the beginning of our stay, forgoing reasonable wear and tear and damage by unavoidable fire and casualty, the only exception. Vehicles are not to be driven or parked on any grass area.
17. The property will be left in the same good and habitable condition. Any damages or notable conditions found upon arrival will be reported to the Property Managers / Owners or their Agents within a reasonable amount of time; generally accepting this to be within one (1) or two (2) hours of Occupancy or early next morning if arriving late at night. I understand the property will be inspected prior to my (our) inhabitance and when I/ We departs. Otherwise, I (we) agree, acknowledge & authorize that any repair or replacement costs for loss or damages incurred during our stay (other than normal wear and tear) may be debited from my (our) credit card on file.
18. I (we) agree to indemnify and save Owner and Property Managers harmless from all liability, loss or damage arising from any nuisance or harm made or suffered on the leased premises by me (we) guests or invitees. Also from any carelessness, neglect, or improper conduct of any persons entering, occupying or visiting the property or premises. It is understood that children under age 14 are to be supervised at all times around the Spa and the cover to be in place when not in use.
19. This lakefront property is bordered by U.S. Govt operated Corps of Engineers property. Guests assume full responsibility for any destruction of property on US Govt property and hold harmless Patterson Properties & Mgt Co. LLC. Guests are free to use the Corps property beyond the boundaries of Tall Tree Cottage (marked by a Placard at boundary of the two properties). Use must be in accordance with Corps rules and regulations... learn more here. We want you to enjoy the lakefront but just be aware that there are RULES NOT SET BY US that you must be aware of. There is a fire ring on the lakefront edge… you are expected to properly maintain any fire you make and to also put it out with water when done.
20. Also that I/ we acknowledge the “wildlife” aspect of being in a wooded / forested / lake area; as such, there are potentially dangerous flora and/ or fauna (ie; Poison Ivy, Snakes or other insects, etc). We will defend, hold harmless & indemnify Patterson Properties and Mgt Co, LLC from any issues arising from any interaction between the outdoor environment and us. It is understood that Patterson Properties maintains groomed areas of the properties (ie; yards, driveways and pathways), but it cannot be assured that these above noted elements will not still be present.
21. Note that the Tree house & PaddleBoat at Tall Tree Cottage property is completely off limits to tenants use and is posted as such. The door to the tree house is locked to prevent unauthorized access. You agree to and understand that we accept no responsibility for any unauthorized use and you will defend, hold harmless & indemnify Patterson Properties and Mgt Co, LLC.
22. The Owner shall provide utilities, propane for BBQ grill on deck, furniture and fixtures, linens and towels & kitchen appliances and general utensils. Any and all other provisions, etc are the tenant’s responsibility. Toilet paper, soap, shampoo, dishwasher and clothes detergent, paper towels, etc are the responsibility of the tenant, athough we try to stock several days of these items as a courtesy.
23. Prior to vacating the Cottage, Tenant is responsible to remove all trash, ensure all dishes and cookware are clean, and return any furniture that was moved to its original position. Beds should NOT be “stripped”; towels can be placed in the tubs. Please utilize the dark colored hand towels / wash clothes for makeup, etc.
24. If a late departure and/or an exceptionally filthy house (ie; lots of trash left in house, dirty dishes, etc) impedes our cleaning crews ability to properly turn over the property in a timely manner for tenants arriving the same day, we reserve the right to assess an additional $75 cleaning fee .
25. Owner shall not be liable to Tenant, Tenant’s guests, licenses or invitees or any other person for any injury, loss or damage to any person or property on or about the premises. Tenant shall defend, indemnify and hold Owner, Manager and their Agents harmless from and against all loss, injury or damage occasioned by the use or misuse or abuse of any part of the premises, parking lot, lake or lakefront or community and from or against any omission, neglect, or default of Tenant, his guest, licensees or invitees.
26. This Agreement may not be assigned or the property sublet, and is for the Tenant’s use only. No changes to, or changing of locks of the property / premises are permitted.
27. Finally, we agree that this contract shall be governed by Missouri Law, notwithstanding conflict of laws provisions, and venue for any disputes shall be the circuit courts of Greene County, MO.

By signing this document, I (we) agree to the terms and conditions stated above. I (we) understand the Cancellation policy and that the “Additional Items to Note” and “Hot Tub Rules” below are also considered part of this agreement. In addition, I (we) understand it is solely my (our) responsibility to acquire Trip Cancellation insurance, should I (we) deem it necessary.

Date
Signature
Print Name

Management Approval___________________ _________________

Dated ___________________

 

 

Additional Items to Note Prior to Arrival

Emergency Contact number – 417-234-3466 or 911

Phone on premises will dial only local Blue Eye MO numbers. Branson is long distance unfortunately (despite being only 2 miles away – go figure). 911 / Emergency and 800 / Toll Free numbers are able to be dialed. The phones do not allow for LD or Collect calls, but you may use operator assistance or credit card assisted LD calls. Excellent cellular reception on property for all major cellular networks.

Please do not park or drive vehicles on property.

Please NO Pets ! Tree house and Paddle Boat are not to be used please !

Please NO smoking IN THE HOUSE AND no butts left outside anywhere !

Laundry / towels etc can be left in the tubs but if you do your own laundry, please wash ALL WHITES TOGETHER – NOT WITH COLORED ITEMS ! We will have to charge to replace any cottage towels or linens that become “adversely colored” when doing your own laundry. Just a friendly reminder J

When leaving premises, lock all doors to prevent theft of your personal items AND our furniture and electronics. Please remember that this is our second home and personal property as well. For your added security please also use the lock bars or pins on the two slider doors to the deck.

Our property is on a septic system and as such, please place any feminine toiletries in the trash rather than down the toilet. Also, no grease down the sinks as this also is very bad for a septic system. The house has a whole house filter system and water softener for your comfort.

Update 8/2008: Hot Tub use : the lid to the hot tub on deck does snap locked in four places (for child safety we recommend using this feature if small children are present). It does require a special “black key” to unlock the snaps to the lid --- DO NOT PULL ON SNAPS OR YOU WILL BREAK THE LATCHES – “key” is left hanging on a nail to the right of the hot tub on the railing near to the tub. Please do not loose key. For the tub at Tall Tree Cabin, NO key is required to remove latches. ( See Hot tub rules below). Lid at Cottage does not snap closed anymore – all 4 snaps have been broken off by past renters L Please supervise you’re young children around tub at all times.

BBQ Grill use: DO NOT PLACE GRILL AGAINST or anywhere near HOUSE – this will melt the vinyl siding. Fire Extinguisher is found in kitchen under Island counter. Extra propane is located on the deck by trashcans. If you happen to run out of propane, feel free to do a “Tank Exchange” at Twin Island Gas Station up the road about 5 minutes. Let us know and we can credit you the exchange fee (with proof of receipt). We know how disturbing it can be if the grill stops working in the middle of dinner Rev. 08/08

Hot Tub Rules

No standing or sitting on cover please ! They are expensive to replace. Please keep children OFF – no climbing on cover !

PLEASE SHOWER BEFORE entering tub, esp if having been in the lake before / REMOVE HEAVY MAKEUP or LOTIONS BEFORE ENTERING – this helps keep the pool chemistry and water as clean as possible.

NO USE OF SOAPS / LOTIONS / OILS IN TUB, as it creates a mess for us to clean. You may feel free to add fresh water from the spicket / hose outside under the deck if tub requires more water after extended use and water loss. Do not overfill & please don’t let the water level get below the filter inlet.

Please use the bathroom and not the tub J .

To remove cover, carefully place it folded on one side of the hot tub, standing on end.

Please leave cover on tub when not in use to keep leaves and other debris out & to keep the tub from loosing heat.

Do not pull on latches if latched – you must use black “key” to unlock the cover (found hanging near tub on a nail) – for Tall Tree Cottage Tub ONLY.

If small children are present we do recommend using the locking latches on the cover to prevent accidental drowning. Parental supervision is assumed if children under 14 are using the Spa. ( No locking latches on this tub)

Spa is continuously sanitized with Bromine. Please leave the blue, floating Brominator in the tub at all times. DO NOT adjust the Brominator settings please.

Temperature is set at 90 degrees on arrival – you may want to increase the temp setting upon arrival as it increases 5 degrees per hour with lid in place (max temp is 104 degrees). Note that there are health risks associated with the use of hot tubs – use with discretion and at your own risk.

Contact Information :

All correspondence should be sent via facsimile, email or by regular mail to: Patterson Properties & Mgt Co, LLC, PO Box 14322, Springfield MO 65814; (o) 417-234-3466; (f) 417-459-4623; email: info@BransonLakeHomeVacationRentals.com